Teams. Recordings are securely stored in and streamed from the cloud. The account name will display “School of Medicine – HIPAA” and the account alias will display “SOM – HIPAA Enabled”. Issues of … A comprehensive library of instructional documents and videos for Zoom can be found at the Zoom Help Center . Video Conferencing | School of Medicine IT. Dial the 3 rd party’s number. Web Conferencing Options. Local recording only. Prescheduled conference set up and support. UNC's television support. HSL video conferencing rooms will not be available during the Fall 2020 semester. Please refer to this link for, Office 365 Sensitive Information Guidelines, Sharing Tier 3 Information Other Than PHI –, other than PHI (e.g. The client has been previously found to be in violation of any IT policy within the university such that the action could be repeated. The account name will display “School of Medicine – HIPAA” and the account alias will display “SOM – HIPAA Enabled.”, – Microsoft Teams chats and calls are HIPAA compliant. UNC School of Medicine IT Please make sure recipients understand that the link and password may not be forwarded. Alternatively, you may have mistakenly bookmarked the web login form instead of the actual web site you wanted to bookmark or used a link created by somebody else who made the same mistake. 1981 Diploma, the Episcopal High School of Virginia, Alexandria, VA . Here is a link to the UNC Chapel Hill, Privacy of Protected Health Information Policy, For more information, please contact the School of Medicine, https://help.unc.edu/help/unc-encrypted-email/, https://www.med.unc.edu/security/policies-guidelines/, https://its.unc.edu/about-us/how-we-operate/, https://help.unc.edu/help/information-security-policy-summaries/, https://unc.policystat.com/policy/4619518/latest/, https://unc.policystat.com/policy/4620063/latest/, https://unc.policystat.com/policy/4666743/latest/, https://unc.policystat.com/policy/5389231/latest/, https://www.med.unc.edu/security/hipaa/policies/, https://www.med.unc.edu/security/hipaa/hipaa-train/, https://www.med.unc.edu/it/services/lecture-capture/lcforms/. Phone: 919-966-9900 On November 12, 2018, UNC School of Medicine IT will launch the new Webex video conferencing service for School of Medicine faculty, staff, and students. UNC Campus Operators follow UNC holiday, inclement weather and other closed schedules. Policy for Including Protected Health Information (PHI). The NC Conference leadership has consulted with Dr. Wallace throughout these last few months, and we are grateful for his willingness to share this information with us. UNC's technology classrooms and labs. Users primarily employed by UNC Health may submit an ARC Request for access to the UNC Health Webex.. Zoom is provided and supported by ITS for the University. User agrees to comply with all applicable UNC security policies and procedures. The UNC School of Medicine’s Academic Technology Services group now provides Tier 1 support for all of the rooms listed below. When PHI is involved, you can only record to a School of Medicine managed computer that has been set up for PHI use. As a reminder, a platform being HIPAA compliant does not mean your specific use of it is appropriate for sharing or protecting PHI. UNC-Chapel Hill faculty, staff and students have taken advantage of Zoom video conferencing since the technology became available campus wide in August 2018.. Suzanne Cadwell. You may not include PHI in the meeting title or in the email invitation. If you have a UNC Zoom account that you need changed into a HIPAA Enabled account: Go to the SOM Academic Technology support request (Onyen/Password required). UNC Cancer Network UNC Lineberger Comprehensive Cancer Center 211 Manning Drive Room 3300 Chapel Hill, NC 27514 (919) 445-1000 If you have questions, then please contact the Office of Inclusive Excellence at diversity@med.unc.edu. LICENSURE & CERTIFICATIONS . This is only available to School of Medicine affiliates. Please refer to the, As a reminder, a platform being HIPAA compliant does not mean your specific use of it is appropriate for sharing or protecting PHI. Phone: 919-966-9900 While generally available to all UNC affiliates, the following are potential conditions that may require the denial or termination of service. UNC School of Medicine, UNC Healthcare, UNC ITS Information Security & Privacy Policies, UNC ITS Policies, Procedures and Guidelines, UNC ITS Information Security Policy Summaries, UNC-Chapel Hill Standard on Transmission of PHI and SI over an External Network or an Unsecure Medium, UNC-Chapel Hill Information Security Controls Standard, UNC-Chapel Hill Privacy of Protected Health Information Policy, UNC-Chapel Hill Standard on HIPAA Sanctions, UNC-Chapel Hill Employee Policies & Procedures, UNC School of Medicine IT, Information Security & Privacy, HIPAA Security Policies, UNC School of Medicine IT, Information Security & Privacy, HIPAA Online Training, UNC Libraries Scholarly Communications Office – Copyright and Fair Use, UNC School of Medicine Recording Release Form. As part of a UNC site license, the Eshelman School of Pharmacy uses Zoom for web conferencing. Details regarding audio, video and screen sharing can be found at Audio, Video, Sharing. Emails sent to and from unc.edu email addresses are considered secure, as well as HIPAA and FERPA compliant. Inclusion and sharing of Protected Health Information (PHI) must adhere to all HIPAA policies and guidelines. If prompted, click Download to download the package for virtual background without a green screen. Secure web and video conferencing and telepresence. The intended use of the service by the client does not match the services that ATS is approved to support. Participant reporting is not available in the Zoom HIPAA sub-account. In the event that you are still not able to join, please call 919-445-1000 or email unccn@unc… The client’s use of the service is directly causing a negative impact on the quality of service for other users. To make sure you’ll have a place to work, reserve a seat before you arrive. We’ve removed some furniture so that you can study and still maintain six feet of physical distance from others. Meeting recording and secure streaming playback. You still need to consider all HIPAA guidelines and policies for sharing PHI. Chapel Hill NC 27599 Meet-Me Conference numbers can be scheduled with a UNC Campus Operator. Users primarily employed by UNC Health may submit an ARC Request for access to the UNC … The ability to join the conference cannot be made publicly available. 1990 Doctor of Medicine (MD), UNC School of Medicine, Chapel Hill, NC . UNC's video conferencing solution. The video below is designed to be used with your church’s leadership team and those who help make decisions about worship gatherings over the next few weeks and months. Enhanced features are available to University units participating in the UNC-Chapel Hill Campus Zoom Partnership at additional cost. Downloading of recordings are disabled in the School of Medicine Webex, but users may record to the cloud to be provided with a … User must obtain authorization from appropriate parties prior to including, recording, or sharing any content containing sensitive information (e.g. UNC Lineberger Cancer Network UNC Lineberger Comprehensive Cancer Center 211 Manning Drive Room 3300 Chapel Hill, NC 27514 (919) 445-1000 Termination of service will be at the discretion of SOM IT management based on the following: Violation of the effective User Agreement or any Service Level Agreement (SLA) in place. Webex is a web and video conferencing service provided by the UNC School of Medicine IT (SOM IT), Academic Technology Services (ATS). Any use of this service is the responsibility of the User. Any recorded content will be removed pending review, and appropriate action taken if necessary. Virtual Care Operations should be performed under the guidance of UNC Health. Webex is a web and video conferencing service provided by the UNC School of Medicine IT (SOM IT), Academic Technology Services (ATS). 145 MacNider Hall Although most clients use video during video conferencing sessions, you may choose to only use audio or … you must use the default Zoom Webinar settings (or settings described in Zoom’s documentation as protecting PHI. PHI, excluding scheduling information, sent to a non unc.edu email must be encrypted via the following: If the conference is recorded, the recording must be treated as patient record and can only be shared with anyone who has permission to view the patient information. Webex is a service provided by ATS for the UNC School of Medicine. Only include patient information relevant to the conference meeting. Phone: 919-962-4357 (HELP), Phone: 919-843-8884 This “stellar web conferencing tool,” said Tim Poe, Director of Telehealth at Lineberger’s UNC Cancer Network, enables Lineberger “to connect individuals (Zoom Webinar) and groups (via standards-based video conferencing) seamlessly, delivering reliable, quality video, along with excellent participation metrics.” To report an issue, contact the Academic Technology Services group from Monday through Friday, 7:00 AM – 5:00 PM in the following ways: phone at 919-843-9086 email at chmed@med.unc.edu website at https://help.med.unc.edu/ats … Continued Zoom, UNC’s remote conferencing tool, is available to all students, faculty and staff. ATS may update this User Agreement at any time and without notification to reflect its organizational needs. Simplified video conferencing and messaging across any device Unparalleled usability Enable quick adoption with meeting capabilities that make it easy to start, join, and collaborate across any device. It can be used from any computer, laptop, tablet or mobile device. Any other reason agreed to be appropriate by SOM IT management. SOM IT will have no liability or responsibility in the event of any loss or interruption of the services and/or media content described within this agreement due to causes beyond its reasonable control or ability to foresee. protected health information (PHI), intellectual property, copyright material). Sharing Tier 3 Information Other Than PHI – Before sharing Tier 3 information other than PHI (e.g. Scheduling: Monday-Friday from 7:30AM-4:30PM. Conference calls can be managed via touch-tone commands or online. All UNC-CH faculty, staff, and students will have access to a Zoom Pro account starting on August 6! – Approved for transmitting and recording PHI. You may reserve up to two one-hour blocks per day. Information about desk phones and voicemail at UNC. ANY USER SIGNING INTO WEBEX WILL BE ASSUMED TO UNDERSTAND AND AGREE WITH THIS USER AGREEMENT AND ACCEPTABLE USAGE POLICY. You may not invite or include anyone in the conference with whom you do not have permission to share the patient information. During the 2018-2019 fiscal year, more than 8,000 unique users hosted in excess of 50,000 Zoom meetings with over 13 million participants. Social Security numbers, payment card information), please consult with the School of Medicine, should be performed under the guidance of UNC Health. Cisco Webex Webex will provide faculty, staff, and students a secure web and video conference telepresence, including feature rich controls allowing you to: Information is available on the video conferencing site at www.unccn.org/zoom . The University has purchased a campus-wide license for Zoom (opens in new tab), an easy-to-use video and web conferencing solution. SOM IT will not assume responsibility for content that is reported or discovered to be in violation of any aforementioned policies or laws. UNC-Chapel Hill Single Sign-On - Stale Request You may be seeing this page because you used the Back button while browsing a secure web site or application. This agreement governs the use of the Webex service and is in place to ensure compliance with all applicable University of North Carolina At Chapel Hill (UNC) security policies and standards. You still need to consider all HIPAA guidelines and policies for sharing PHI. Represent UNC with these custom Zoom Background images! This policy applies to any UNC School of Medicine affiliated person who chooses to sync their university work calendar to the Navigate platform. This is required for Zoom conferencing or telephone calls, however it is possible to connect them to either the room PC or a laptop to host video conferences from the platform of your choice. To download a photo: Select it from the gallery to make it fullscreen Right click the middle of the photo. Location: Zoom video web conference : Date: Monday, December 07, 2020 Time: 1:00 PM - 3:30 PM : Sponsor: UNC SOM Office of Inclusive Excellence : Presenters: Ashalla Magee Freeman Brenda Olivia Mitchell : Price: Free 145 MacNider Hall CB#7045 Chapel Hill NC 27599 Phone: 919-966-9900 Fax: 919-966-6923 Once logged in, set the “How can we help you?” field to “Report a Video Conferencing Issue“. To use a Virtual Background in Zoom: … Video conferencing is very similar to a face-to-face session, except the session is conducted through Zoom. 145 MacNider Hall Any User who does not understand or agree with the policy should not login to the system. Zoom Training Please contact us at unccn@unc.edu or 919-445-1000 if you would like to schedule a Zoom training for for your group. CB#7045 Videoconferencing Structures of Inequality:  A Focused Look at Systems of Racism Today, the longstanding realities of systemic racism are being laid bare by the COVID-19 pandemic and ongoing police violence. This agreement governs the use of the Webex service and is in place to ensure compliance with all applicable University of North Carolina At Chapel Hill (UNC) security policies and standards. Any user signing into UNC School of Medicine Webex will be assumed to understand and agree with the user agreement and PHI Video Conferencing Policy. Chapel Hill NC 27599 Health Details: School of Medicine Webex is directly supported by the School of Medicine IT for web conferencing.This is only available to School of Medicine affiliates. 2003-2005 UNC Faculty Development Fellowship Program in General Medicine, Chapel Hill, NC . Use of Webex is for the purpose of university business only. When recording, it is the responsibility of the User to make all attendees aware in advance of any conference being recorded. Smart Classroom. When sharing a recording, your Recorded Meeting Access Security Settings must be set to: If you reassign your recording to another user, the user must have permission to view the patient information and be responsible for managing the recording as stated in 10 and 11 above. Phone: 919-962-4357 (HELP), Phone: 919-843-8884 Important Update! User will not use or present any content that is in violation of state or federal laws or UNC policies. All university faculty, staff, and students are provided a Zoom Pro account they can access at unc.zoom.us.Zoom allows for video, audio, and screen sharing between up to 300 participants. Permanent personal Webex rooms, which are always open and do not require prescheduling of conferences. As our campus community has ramped up working, learning, researching, and teaching online, many Spartans are increasingly finding themselves in Zoom video conferencing meetings. Denial of service will be at the discretion of SOM IT Management based on the following: The intended use of the service by the client is not for university business. Quick link: UNC Zoom Portal Page: https://unc.zoom.us/ Video Conferencing and Content Sharing with Zoom. During a Zoom meeting click the ^ arrow next to Start/Stop Video. PHI will not be used for research without appropriate authorization from the Institutional Review Board. Any user signing into UNC Cancer Network’s Webex will be assumed to understand and agree with the user agreement and PHI Video Conferencing Policy. Customers do not need to schedule or reserve the conference bridge. – Users whose primary affiliation is with the School of Medicine should be placed into a Zoom account approved for the transmission of PHI. and Zoom, in many instances. Select Save Image As and navigate to a location on your computer to save it. UNC-CH Zoom campus partnership offers a video conferencing solution through a cloud-based video conferencing and content-sharing service called Zoom, this product is an easy-to-use, mobile-friendly, video and audio conferencing … Reviewed by David Musick 03/12/2020. See, Zoom’s HIPAA Documentation as of April 20, 2020, *If you are not sure if you have a Zoom HIPAA Sub-Account, you can visit your, to determine if you have one. You must have patient consent to share their information and be able to provide consent documentation if requested. Video conferencing and chat application available with the Office365 suite. Fax: 919-966-6923, 137 MacNider Hall North Carolina Computers used to access conferences containing PHI should be encrypted. Select Save Image As and navigate to a location on your computer to save it. About video conferencing Appointments. Finally, use the + button to add an image, and navigate to where you saved the image. Email & Conferencing Email and Conferencing Before sharing information with UNC faculty/staff or with outside-agencies, please take a few minutes to review IM&T's … Users can request support for video conferencing by contacting ATS Video Conferencing at unccn@unc.edu or by calling 919-445-1000. Email: scheduling@med.unc.edu, Platforms Approved for Sharing Protected Health Information (PHI. Conferencing Policies. 1985 Bachelor of Arts, Semiotics, Brown University, Providence, RI . This section outlines how SOM uses the Navigate calendar syncing feature, while remaining a good steward of information and maintaining student confidentiality and privacy. Social Security numbers, payment card information), please consult with the School of Medicine Information Security and Privacy Office. Academic Technology Services, User Agreement and Acceptable Usage Policy for UNC School of Medicine Webex Fax: 919-966-6923, 137 MacNider Hall Zoom also works with rooms equipped for video conferencing. To access Zoom, go to: By default, the webcam and microphones in the SOE advanced conference rooms are connected to the Zoom room. Limit your data! UNC's online video platform. Zoom is an easy-to-use, mobile-friendly, video and audio conferencing service. Effective January 1, 2021. Users should review the School of Medicine IT PHI Conferencing Policy for guidance on more general practices for having web conferences with ePHI. Please note that we can create a scheduled meeting that includes video conferencing systems (Cisco, Polycom, etc.) SOM IT will not assume responsibility for the misuse of content. CB#7045 The intended use of the service by the client causes a situation where SOM IT resources are overwhelmed technically, in terms of necessary staffing or otherwise. Phones & Voicemail. The ability to host online meetings with up to 100 participants is available at no cost to Carolina faculty, staff, and students.A growing number of campus groups use Zoom for remote conferencing. Zoom. When including patient Protected Health Information (PHI) in a video conference, you must adhere to the following measures to ensure the security of the information: Platforms Approved for Sharing Protected Health Information (PHI). Email: scheduling@med.unc.edu, Select it from the gallery to make it fullscreen. Represent UNC with these custom Zoom Background images! For more information, please contact the School of Medicine Information Security and Privacy Office. The client has not followed through with the proper procedure for requesting the necessary service. Press the Conference key on your phone (this may be a soft key, and you may need to press More to find the conference option). Here is a link to the UNC Chapel Hill Privacy of Protected Health Information Policy. When you’re ready, press Conference again to connect all 3 parties. School of Medicine Webex is directly supported by the School of Medicine IT for web conferencing. Please read the … University Communications would like to enhance those meetings with some fun background options that users can add to their sessions. For clarification of policies, please submit a ticket to Academic Technology Services (select “Report a Video Conferencing Issue” from the “How can we help you?” field) or call 919-843-9086. Users can request support for video conferencing by entering a ticket a, Information is available on the video conferencing site at. Televisions. Spartans sprucing up their Zoom meetings with branded backgrounds. Please refer to the VCC intranet site for updates and resources. 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